Career Opportunities

New York Road Runners is a not-for-profit organization dedicated to promoting the sport of running for health, recreation, and competition. Founded in 1958 with a membership of 47, NYRR now has a full-time staff of more than over 100 employees and a growing membership base of more than 40,000 members from every U.S. state and over 100 countries. NYRR produces more than 100 events per year, including the prestigious ING New York City Marathon.

New York Road Runners is an Equal Opportunity Employer

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Positions Currently Available

+Media Relations Manager
+Coordinating Producer, Multi-Media & Entertainment Production
+Team for Kids Member Services Manager, New York Road Runners Youth Programs

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Media Relations Manager
The overall objectives of this department will be to create and oversee the development and technical aspects of all production while working with the Business Development & Marketing Strategies Department developing models that result in event services contributing to the overall profitability of the organization.

This position will report to the Vice President, Event Development and Production, and will be responsible for overseeing the overall development and technical planning & production of all media and entertainment events, including: press conferences; live concert entertainment; production of commercials for radio and TV; set and stage designs; video and webcasts and other multi-media. The end result must be a first-class presentation with concentration on customer satisfaction while making sure all sponsor obligations are fulfilled.
Major responsibilities include:
• Develop project plans, timelines , festival site design, ROS and scripts for live entertainment at all NYRR events, working closely with event managers & logistical support teams to ensure the delivery of a top-level production
• Technical lead on all issues related to onsite production, including, but not limited to, sound and video; power; tenting/structure placement & build-out; related permitting; live sound production and opening ceremonies
• Work closely with Creative Services team to conceptualize and develop themed events that are in line with sponsor and consumer expectations, installing related stage sets/look and feel
• Working with VP of ED&P in the development and production of various events which surround the ING New York City Marathon week. Such events will range from video presentations, receptions to a major indoor concert held at a NYC venue
• Responsible for the planning and executing the positioning of all course sound stages and Jumbotrons for the ING New York City Marathon and other key events
• Budget preparation and management for all phases of event production
• Work with Media Operations and PR to provide production and technical support for the Marathon Media Center and Broadcast Office to help expand media reach to outside markets, including foreign TV as it relates to the ING New York City Marathon and other key NYRR events. Coordinate efforts with Creative Services to design all particulars regarding look & feel
• Liaison with outside TV & Video production companies for the execution of the local and national broadcast & webcasts for the ING New York City Marathon and other key NYRR events, coordinating all production and broadcast timelines as well as providing on-ground support
• Responsible for overseeing outside consultants and production managers including the development of assignment schedules and management of payroll
• Work closely with outside talent agencies to book entertainment artists and celebrities
• Monitor live sound companies to insure compliance with sound levels in public areas
• Develop RFP’s and coordinate scheduling of interviews with all outside contractors. Prepare final recommendation report for management review
• Daily correspondence with Marketing team updating Marketing managers on timelines as it affects any sponsors
• Responsible for scheduling planning meetings with all internal and external personnel prior to event. Submit weekly status reports on all projects to upper management

Required Qualifications:
• Minimum 5+ years of special events project management including technical background in production of live events and TV/Video/Webcast production.
• Must have working knowledge in latest technologies, including live video streaming; uplink technologies and PDA applications
• Supervise a team 2-3 full time staff managers and onsite production teams as well as outside consultants
• Must be an innovative and creative thinker able to work effectively with multiple internal groups
• CAD/Visio for site designing is a must
• Ability to prepare budgets and provide detailed analysis per event. Experience with Excel and other related financial applications a must
• Prepare project plans for senior management approval. Working with Microsoft Project and Sharepoint a plus
• Work with Event Logistic Teams to develop key milestone targets dates, ensuring all deadlines are met
• Must have strong communicative and written skills and ability to work with others
• Ability to effectively manage multiple projects and work under tight deadlines. Deliverables against milestone targets a must
• Must have related industry contacts: Talent Agencies; Record Companies; TV Production Companies
• Multi-Media background helpful
• Willingness to work long hours and weekends
• Contacts within city agencies a plus

Apply

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Coordinating Producer, Multi-Media & Entertainment Production
The overall objectives of this department will be to create and oversee the development and technical aspects of all production while working with the Business Development & Marketing Strategies Department developing models that result in event services contributing to the overall profitability of the organization.

This position will report to the Vice President, Event Development and Production, and will be responsible for overseeing the overall development and technical planning & production of all media and entertainment events, including:  press conferences; live concert entertainment; production of commercials for radio and TV; set and stage designs; video and webcasts and other multi-media. The end result must be a first-class presentation with concentration on customer satisfaction while making sure all sponsor obligations are

 

Position responsibilities include, but are not limited to:

• Handling telephone calls (responding, screening and delegating as appropriate.
• Coordinating internal & external client meetings and conference calls, both internal and industry related.
• Serve as CEO’s liaison with various industry entities and point of contact for members of NYRR’s Board of Directors.
• Maintenance and scheduling of daily, monthly and yearly calendar.
• Board/Staff meeting preparation including written materials, PowerPoint presentations, follow-up with members who could not attend meeting.
• Preparation of presentations to full time and ING New York City Marathon staff.
• Manage Executive Department’s invoices, reimbursements and expense reports.
• Review, create and maintain VIP lists and contacts.
• Establishing and maintaining files, both department & organization.
• Typing, editing and proofreading proposals, memos and confidential documents.
• Entering information and creating Excel spreadsheets.
• Lead travel and accreditation coordinator for NYRR travel to major road races including individual travel support for the President/CEO, Chairman of the Board of Directors and Media Relations.
• Ad hoc projects as needed..
• Taking and distribution of meeting notes and preparing follow up.
• Process and compile department records.
• Print information from various on-line resources (running related).

 

Position Requirements:

• Articulate – excellent verbal and written communication skills.
• Bachelor’s degree preferred with 3 – 5 years experience in appropriate professional area or as a Administrative Assistant to Senior Management.
• Ability to work independently with strong administrative/problem solving skills.
• Highly organized and ability to prioritize. Attention to detail.
• Ability to multi-task in a highly visible fast paced, team-oriented environment.
• Ability to handle confidential matters and information.
• Ability to anticipate issues and develop solutions to these.
• Proficient in MS Word, Excel, PowerPoint & Outlook.
• Professional, positive attitude and appearance.

• Project management skills a significant plus.
• A passion for running and fitness is a plus.

Apply

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Team for Kids Member Services Manager
New York Road Runners Youth Programs

New York Road Runners is seeking a full-time Member Services Manager for Team for Kids, its official charity, with a particular focus in fund-raising and marketing. This individual will play a key role in a dynamic team that includes both the Youth Programs staff and our broader Development office.

The primary goal of the Team for Kids Member Services Manager is to facilitate an outstanding Team for Kids training and philanthropic experience for Team members in the greater New York City area as well as those nationally and across the globe by providing a superior level of customer service in various capacities. The Manager will work in tandem with all TFK administrative and coaching staff to help members achieve their dream of completing the ING New York City Marathon, the NYC Half-Marathon, and other events while raising vital funds for the youth programs and community services provided by NYRR.

This position is for year-round; please be prepared to be outside in all weather conditions.

DUTIES AND RESPONSIBILITIES include but are not limited to:

• Recruitment and Education: Actively market the program and NYRR’s mission (via phone, e-mail and online solicitations in multiple markets) and assist with TFK community engagement via orientations, info sessions, clinics and Team events;
• Outreach/Promotions and Individual/Corporate Relations: Public speaking and community engagement opportunities;
• Special event planning: Coordinate Team and donor event preparation and engage volunteers in these efforts, where appropriate;
• Member services and donor cultivation: Provide top-tier customer service to major donors and prospects, in conjunction with NYRR Development Department;
• Assist and motivate participants with their fund-raising and training efforts;
• Interact with and support coaches and other TFK staff to deliver seamless TFK member service, when needed.

SKILLS and QUALIFICATIONS REQUIRED:

Knowledge of running and strong dedication to youth health and fitness. Superior interpersonal skills and organizational abilities, strong presentation and public speaking skills, ability to inspire participants and volunteers, personable telephone manner, excellent customer service skills, effective problem-solving skills, ability to work with a diverse demographic of participants, familiarity with word processing and database programs, ability to cooperate and work within a team, ability to manage multiple projects with demanding deadlines. Current driver’s license is requested.

HOURS: Full-time but variable based on season and responsibilities.

STARTING SALARY: Low 40s, negotiable based on experience; competitive benefits.

Apply

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